Remote Finance, Accounting & Administrative Coordinator (100% Virtual) - accounting / finance - job employment -...

We are a dynamic, growing business operating fully remotely. Built on operational excellence and strong financial integrity, we rely on efficient digital workflows and cloud-based collaboration. We are seeking a dependable, highly organized Remote Finance, Accounting & Administrative Coordinator to manage our virtual bookkeeping, financial reporting, and executive administrative operations.

Position Overview

In this multifaceted virtual role, you will bridge cloud accounting with daily remote administrative support. Working 100% from your home office, you will handle digital bookkeeping, ensure precise documentation, coordinate cross-functional administrative tasks, and deliver real-time financial reporting to leadership. The ideal candidate thrives in an autonomous environment, possesses sharp analytical skills, and leverages modern digital tools to maintain seamless workflows.

Key Responsibilities

Digital Accounting & Financial Oversight:

Process accounts payable (AP) and accounts receivable (AR) via cloud accounting platforms, ensuring timely invoicing, collections, and payments.

Perform routine bank reconciliations and month-end account balancing.

Prepare and present electronic financial summaries, cash flow reports, and balance sheets for management.

Assist with digital payroll processing, receipt tracking, expense auditing, and year-end tax preparation.

Monitor budget adherence and identify cost-saving opportunities.

Virtual Administrative & Executive Support:

Organize and secure cloud filing systems (Google Drive, Dropbox) for vendor contracts, receipts, and sensitive financial records.

Serve as the primary digital liaison for client billing inquiries, vendors, and banking partners.

Draft official business correspondence, reports, meeting agendas, and executive summaries.

Coordinate executive calendars, meeting links, and digital schedules across time zones.

Streamline remote operational tasks to ensure cross-departmental efficiency.

Compliance & Quality Assurance:

Maintain strict internal controls, data security protocols, and financial confidentiality.

Continuously evaluate digital administrative processes to refine work-from-home efficiency.

Qualifications & Requirements

Experience & Education:

Degree in Accounting, Finance, Business Administration, or equivalent practical experience.

Minimum of 2–4 years of combined experience in bookkeeping, basic accounting, and administrative support (remote experience highly preferred).

Technical Skills:

Advanced proficiency in cloud accounting platforms (QuickBooks Online, Xero, or similar).

Mastery of Google Workspace and Microsoft Office 365 (advanced Excel required: pivot tables, VLOOKUPs).

Familiarity with remote collaboration platforms (Slack, Zoom, Asana).

Dedicated home office setup with high-speed internet, a reliable computer, and a quiet workspace.

Core Skills:

Strong self-management, organizational, and time-management capabilities.

Excellent written and verbal communication skills.

Absolute integrity and discretion when handling confidential financial data.

Benefits & Compensation

Work Schedule: Flexible core operating hours, 100% remote

Paid time off (PTO) and paid major holidays

Technology stipend / home-office allowance

Opportunities for professional growth and leadership development

How to Apply

To be considered for this position, please reply directly to this posting via email with the following details attached:

An updated CV / Resume (attached in PDF or Word format).

A brief cover letter introducing yourself and highlighting your remote finance/admin experience.

Your desired hourly rate and earliest available start date.